When a hotel agreement sets a rebate per room night, your dashboard shows the projected rebate hotel by hotel; once every stay is reported, we calculate the final rebate, and our team approves it and sends it to your organization’s Stripe account.
For event organizers
Traveling teams need rooms. We line up the hotels.
We ask hotels near your venues for offers (an RFP), negotiate the rates and sign the hotel agreements. Families book on your event’s booking page, under your organization’s name.
There’s no fee for your organization. Hotels pay us a commission.
Our track record
- 500 plus events managed
- 1 million plus reservations serviced
Video transcript
Traveling teams need rooms. Who handles the housing?
Meet TEAM Solutions for event organizers.
We set up your event and send RFPs to hotels near your venues.
We negotiate and sign the hotel agreements, with your organization named on them.
Families book on a page with your name on it, with hotels sorted by distance to the venue.
Team managers can hold rooms for their team and share one link.
See pickup by hotel and division, with a report in your inbox every Monday.
Place your staff in the comp rooms your agreements earn.
Each hotel agreement sets the rebate per room night, and you watch it build while booking is open.
You run the event. We handle the housing. Book a demo.
Trusted by US Squash, U.S. Futsal and USA Artistic Swimming
How it works
From your dates to the last stay
Step 1: Tell us about your event
Share your dates, your venues and the rooms you need each night. Our team sets up the event for you.
Step 2: We gather offers from nearby hotels
Each hotel answers our RFP with its own rates and terms, and our team negotiates with them.
Step 3: We sign the hotel agreements
Our Letter of Agreement is between TEAM Solutions and the hotel, and names your organization. Your organization does not sign it.
Step 4: Families book on your page
Once your event is live, share its booking link with your teams. Families see the hotels nearest the venues first, or nearest their own division’s venues, and book there.
Step 5: Hotels report each stay
After the event, each hotel reports how each stay went: checked in, no-show, early departure or extended stay.
Letter of Agreement
Sample- Platform
- TEAM Solutions, LLC
- Event Organizer
- Your organization
- Event Name
- Lakeside Spring Classic 2027
- Event Dates
- Mar 12 to Mar 15, 2027
Harbor Point Hotel
Approved and authorized by Hotel
TEAM Solutions, LLC
Approved and authorized by TEAM Solutions
While booking is open
- Rebates, by hotel
When a hotel agreement sets a rebate per room night, your event dashboard shows it adding up, hotel by hotel.
- Staff in comp rooms
Place your staff in the comp rooms your hotel agreements earn, from your event dashboard.
- Pickup by hotel and division
Your event dashboard shows pickup at each hotel, and by division when your event has divisions. Your organization’s primary contact gets a pickup report by email every Monday.
- Team holds
Team managers can hold rooms for their team from your booking page and share one link.
Your families
A booking page families can manage on their own
Cancellation terms up front
Checkout shows each hotel’s cancellation window before families pay.
Change or cancel online
Up to 72 hours before check-in (or the window in the hotel’s agreement), families can change their dates, or cancel for a full refund.
Checkout on Stripe
When families book, Stripe’s hosted checkout lists each charge, the first night and a booking fee among them. Families pay the hotel the balance at check-in. We never store guest card numbers.
Hotel rewards numbers
Families can add a hotel rewards number when they book.
Booking a room for your team’s trip? Use the booking link from your event, or call 1-866-588-7774. Already booked? Manage your reservation.
Go deeper
Answers on video, each under two minutes
On your booking page, a team manager can hold a set of rooms for their team and share one link, families book and pay for their own rooms from the hold, and you see every block in your dashboard.
Name the hotels you already work with and we invite them to the same RFP, and when a hotel signs on paper, our team loads that contract so its rooms go on your booking page with the rest.
Checkout shows each hotel’s cancellation window before families pay, the rebate is set in each hotel agreement, your dashboard shows pickup by hotel and by division, there’s no fee for your organization, and we never store guest card numbers.
When they book, families pay the first night of each room, with any estimated taxes for that night, plus one booking fee for the whole checkout; the remaining balance is paid to the hotel at check-in.
From the link you send to the confirmation email: hotels sorted by distance, a team’s hotel first on its team link, the cancellation window at checkout, and changing dates, or cancelling for a full refund, before that window closes.
A national season needs rooms near the courts in city after city. Players and families book from one link per event.
Questions
What organizers ask
What does it cost our organization?
There’s no fee for your organization. Hotels pay TEAM Solutions a commission on the room rate, set in each hotel agreement.
We already work with some hotels. Can we keep them?
Tell us which ones, and our team can send them your event’s RFP. If you’ve already lined up a hotel, we can sign the agreement with it directly, without an RFP.
How do team holds work?
From your booking page, a team manager enters their email and confirms it from the email we send. Then the rooms are held, and they share one booking link with their team. One hold takes up to 20 rooms and runs 10 days from the manager’s request by default, or until the hotel’s booking cutoff if that comes first. Rooms the team doesn’t book go back for other families when the hold ends. Our team can turn team holds off for your event.
Who sees our event’s numbers?
Your event’s pickup report across all its hotels, and its rebate summary, are for your organization and our team. Each hotel sees its own pickup, not your event’s report.
Book a demo call
Let’s look at your next event.
Bring your dates and venues. On the call, we walk you through how your event would run, and answer your questions on hotel agreements and what families pay. Invite anyone who should be there.
There’s no fee for your organization. Hotels pay us a commission.
Book a 30-minute call (opens in a new tab)
Selling rooms for a hotel? Book the same call, or see our page for hotels. For a chain’s sales office, see our page for national sales offices.
Prefer email? Send a request
Questions from you or your families? Call 1-866-588-7774 (Monday to Friday, 9am to 5pm ET) or email support@teamsolutions.io.
Know an organizer planning an event?
Who you’ll work with
Built by people from youth sports, hotels and travel.
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Andy Carl
Founder and Owner
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Christine Dunn
Client & Guest Relationship Manager
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Andrea Halfinger
National Sales Manager
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Allie Plymyer
Customer Support Specialist